Overview of Our Compliance Services
At IBS, we specialize in building customized compliance programs to address your organization's unique needs. Whether it's adhering to FTC Safeguards, New York SHIELD Act, or the latest New Jersey PII laws effective in January 2025, we help businesses understand their obligations, secure their data, and remain compliant.
Our compliance process includes:
- Tailored assessments to identify gaps and vulnerabilities.
- Implementing controls such as data encryption and MFA.
- Collecting and maintaining compliance evidence for audits or incidents.
- Ongoing monitoring and reporting to ensure continuous compliance.
No matter your industry, we equip you with the tools, expertise, and processes to stay secure and audit-ready.
Why North Jersey Businesses Trust Our Compliance Services
Proactive Monitoring of Regulatory Changes
Staying compliant requires vigilance. We monitor regulatory changes and keep your organization updated on new mandates, like New Jersey's new PII law.
- Compliance Assessments: Identify gaps in processes and systems.
- Customized Controls: Implement encryption, MFA, and secure workflows.
Customized Compliance Programs for Your Industry
From real estate companies managing tenant data to businesses securing sensitive client information, IBS designs tailored compliance solutions.
For example:
- Real Estate Compliance: Encrypting rental application data (SSNs, addresses) to comply with the New York SHIELD Act.
- Financial Sector Compliance: Aligning processes with cyber insurance requirements.
Decades of Experience in Cybersecurity and Compliance
IBS acts as your virtual CIO, guiding your organization with expert advice and practical solutions. Our team combines years of experience in cybersecurity and compliance, ensuring your business stays protected and audit-ready.
Our Compliance Process: Step-by-Step
Compliance Assessments and Gap Analysis
We begin with a deep dive into your IT infrastructure, data storage methods, and existing security policies to identify vulnerabilities.
- Review cyber insurance policies to confirm alignment with requirements.
- Map out risks and prioritize remediation based on urgency and impact.
Implementing Tailored Security Controls
IBS builds compliance programs designed to meet your unique needs, such as:
- Data Encryption: Secure sensitive data at rest and in transit.
- Multi-Factor Authentication (MFA): Protect access to critical systems.
- Secure PII Workflows: Prevent unauthorized data transmission (e.g., PDFs via email).
Ongoing Monitoring and Evidence Collection
Compliance isn't a one-time task—it's an ongoing effort. IBS provides:
- Continuous compliance monitoring to detect risks early.
- Quarterly or annual reporting to document compliance status.
- Evidence collection to prove adherence to regulatory standards.
Success Story: Helping Real Estate Clients Achieve Compliance
We worked with a residential real estate client managing sensitive rental application data (e.g., Social Security numbers, addresses). Their processes involved sending unencrypted PDFs via email, violating the SHIELD Act. Implemented encryption for all data storage and transmission
Secured workflows for sharing tenant information
Educated staff on compliant data handling
Result: The client achieved full compliance, significantly reducing their data breach risk.
Continuously monitoring regulatory updates
Building compliance programs into your standard operating procedures
Ensuring your business remains secure and audit-ready
Our solution:
The Future of Cybersecurity Compliance
Regulatory requirements will continue to expand and evolve. IBS prepares businesses for the future by:
FAQ
What industries do you provide compliance services for?
We serve industries including real estate, finance, healthcare, and more, customizing programs to meet unique needs.
How do you ensure businesses meet new compliance requirements?
At Integrated Business Systems, we proactively educate all our clients about new compliance requirements that will affect their business and offer services to ensure adherence to these compliance regulations as well as prioritizing fixes and support to maintain those compliance targets. For example, North Jersey organizations must comply with the new PII protection law that will be effective in January 2025. We know many businesses can be unaware of or resistant to building these compliance practices into their business, and we make sure this complicated, daunting process is as easy as possible for our clients.
What is IBS DefensePoint?
Our all-in-one proprietary solution bundles advanced security tools like AV, MDR, and endpoint protection, compliance monitoring tools, and evidence collection and reporting systems. This bundle helps us serve your business, and we’re constantly evaluating and integrating new best-in-class technologies to enhance your security offerings and compliance efforts.
How important is cybersecurity culture for a company?
One of the key components we offer companies is fostering a culture of cybersecurity awareness, providing ongoing training programs for your employees that include weekly short videos, phishing simulations, and contests to keep the whole company vigilant. By involving leadership and implementing easy-to-follow programs to keep your goals aligned with ours, we ensure organizations remain cyber-aware and compliant.
Get Started with Compliance Services in North Jersey
Stay compliant, secure, and confident with Integrated Business Systems. Let us help you navigate evolving regulations, secure your systems, and ensure your organization remains audit-ready.