(973) 575-4950 sales@ibsre.com

Every business owner and manager knows the relentless demands on their time and attention. It’s a universal challenge that affects us all.

Some leaders seem to masterfully handle this constant pressure, keeping their teams organized and highly productive. However, for most, it’s an ongoing struggle, a constant juggling act that can leave you feeling crushed and overwhelmed. This struggle is especially pronounced if your business is in a growth phase with a fast and unrelenting pace.

Add to this mix the dynamics of a remote workforce, and the complexities multiply. Balancing projects, to-dos, deadlines, and client deliverables becomes a formidable task for you and your leadership team.

As an IT company, we cannot make strategic decisions about which projects are most important for your business. However, we can certainly assist you and your team to become more organized and aligned. We can help you ensure that your team members are correctly focused on the right work and that your communication is structured to minimize the risk of dropped balls or communication failures – a common culprit behind many business problems.

One invaluable tool we recommend for enhancing operational control and improving communication is Microsoft Teams. It’s a versatile platform with numerous benefits that go beyond mere productivity.

Additionally, it often results in cost savings for our clients as it replaces other applications like Slack, Zoom, and various project management software, consolidating them into a single, cost-effective, secure, and tightly integrated system.

Here are just a few of the standout features within Microsoft Teams, although this list barely scratches the surface. Microsoft Teams offers more than 1,900 applications to integrate into a Teams Channel to streamline information, workflow, task management, deadlines, and document handling.

  1. Posts: The “post” feature is reminiscent of Slack, allowing you to post questions, reminders, and status updates to the Team working on a project. This consolidates all project-related communication in one place, creating a history and keeping everyone informed. Notably, this feature can save companies money compared to using separate applications like Slack since it’s native and included in Microsoft Teams.
  2. Tasks by Planner and To-Do: This section in Teams is a standout. It empowers you to create comprehensive to-do lists, enabling you to assign tasks to one or more team members, set progress statuses, priorities, due dates, attach documents and files, and create checklists. Team members responsible for the project can provide status updates and mark tasks as completed, providing clarity on project progress.
  3. Video Conferencing: While Teams may not match Zoom in terms of slickness, it offers distinct advantages for team collaboration and project management. Notably, when you hold a video conference in Teams, the recording, along with all notes, files, and links, is stored within that Team for easy reference later. This is immensely valuable for absent team members, allowing them to access and review meeting recordings. It also maintains a record of critical conversations, eliminating the need for expensive Zoom licenses for all employees, as video conferencing is included in Microsoft 365.

If you’re interested in witnessing a Teams demo or conducting a cost analysis to evaluate how implementing this platform could save your organization money by replacing Slack, Zoom, and other project management software with a single application, please click here to schedule a brief call. We’d be delighted to assist you in harnessing the power of Microsoft Teams to enhance your business efficiency and streamline your operations.