Imperium powered by Acumatica
Manage Financials and Properties
Imperium, powered by Acumatica, has been built specifically to help growing developers, owner-operators and property managers who need a user-friendly system of record to manage every aspect of your development and property management businesses.
Handle the complexity of all your tenants’ leases and automate processes to help with billing, accounting, and financial reporting. Imperium helps you flex, grow, and adapt as your market evolves.
For you if…
You're an owner/operator
You're a property manager
You're a developer / owner / operator (with Acumatica Construction Edition)
Key Features of Imperium, powered by Acumatica
Commercial leasing is complex, and leases can vary widely depending on what you and your tenants negotiate. So you need a property management and accounting system that can handle the complexity of all your tenants’ leases and still automate processes to help with billing, accounting and financial reporting. At the same time, you need something that is flexible, allowing your business to grow and flex as the market evolves.
Imperium powered by Acumatica was built specifically to help growing developers, owner-operators and property managers who need a user-friendly system-of-record to manage every aspect of your development and property management businesses.
Imperium is built on the Acumatica ERP platform, delivering specialized property management accounting integrated with a full suite of ERP, financial and business management functionality.
Property Management Features
Click the feature you want to see to open the description.
Financial Management Modules
Click the module you want to see to open the description.
You can also get the datasheet for each module.
Flexible Leasing Terms
Free up your leasing team to negotiate leases that are win/wins for tenants and landlords. Imperium tracks and records virtually any type of lease terms and automates billing accordingly.
Automate AR / AP
Automatically add AR/AP charges and associate with a specific GL account, payment terms and/or tax schedule. Automate billing back to tenants in accordance with specific lease terms. Improve visibility with comprehensive AR and AP lease tracking. Automate recurring allocations of expenses or revenue across GL accounts.
Automatically invoice tenants for recurring charges. Calculate complex and variable charges billing. Charge escalations on a fixed, variable or CPI-based rate schedule. Assign pass-through expenses to tenants based on expense pools.
Manage Property Improvements
Track and manage property improvements and changes. Track projects with multiple embedded work orders. Keep a complete view of project details, budgets and job costings with Acumatica’s construction management module.
Maximize Occupancy Levels
Keep up with current occupancy reports to identify current and upcoming vacancies and find opportunities to maximize occupancy.
Easily Access Financial Data and Reports
Imperium’s seamless integration with Acumatica enables robust reporting and drill-downs.
Increase Administrative Productivity
Decrease data entry and transaction processing time with one consolidated system. Copy existing entities to create similar new lease records.
There is tremendous investment in prop tech right now. Our open platform allows you to quickly integrate and experiment with best-of-breed and game-changing technology, without waiting for vendors to build an interface.
Access your lease accounting and property management system on any device, anywhere, even in the basement of a building where you have no connectivity.
Online Document Management
Track tenant details, lease agreements, and property and tenant insurance details. Easily locate and retrieve the documents you need when you need them.
Automate Repetitive Workflows
Efficiently process workflows such as tenant deposits and tenant move-outs from a mobile device with minimal data entry.
Reduce Data Entry
Eliminate duplicate data entry in multiple systems by maintaining a single system of record that integrates with other platforms you use to manage your properties.
Manage Tiered Leasing and Billing
Track and report terms, charges and escalations with the ability to forecast based on escalation terms.
Automate Expense Management
Automatically import bills and split them into recovery pools based on lease terms. Accelerate utility meter re-billing and tracking.
Comprehensive Record Management
Store records and documents like leases, insurance declarations, invoices, etc. associated with your properties, buildings, units, tenants and leases in one place where they’re easy to find and access, even when you’re out of the office.
Manage Work Orders
Track and manage preventative maintenance schedules by building and unit.
Extend service order functionality to a tenant portal to enable tenants to request maintenance online.
Improve Retention and Renewals
Integrate technology and amenities that help improve tenant and employee experience.
Forecast with Escalations
Build out the entire escalation for the life of individual leases, enabling easy forecasting for future billings.
Escalate charges by rate schedules, Consumer Price Index (CPI), percentages or fixed amounts. Import CPI to automatically update escalations where appropriate.
Maximize Recovery Billing
Track an unlimited variety of recovery pools supporting unique leases. Calculate, distribute and reconcile one-time and recurring charge backs, utility splits and common area maintenance (CAM) charges.
Simplify Work Orders
Enable managers to enter work orders in the field, embed work orders into project plans, and schedule recurring preventative maintenance work orders in advance. Create a work order on-site and attach a photo with your phone. Review and create a purchase order on the spot.
Get Automated Reminders
Never forget to remind tenants about insurance renewals or updated letters of credit. Imperium flags reminders on the dashboard of upcoming dates, so you never let renewals slip through the cracks.
Generate Detailed Reports
Review analytical reporting by territory, sites, buildings, or units. Reports include detailed rent roll and vacancy, lease status and delinquency, aged receivables, and P&L by property. Generate additional custom, data-rich reports using flexible reporting tools.
Residential Property Management
Support your management of residential properties with specialized prospect tracking and traffic analysis, flexible billing options, automated late notices, work order tracking, unlimited document management and more.
The hub of Acumatica’s finance system, the General Ledger (GL) module is the central repository for collecting and analyzing your financial information. Dozens of pre-designed reports can be tailored for departmental or individual use through filtering and sorting options at runtime. GL data can also be presented in dashboards or viewed online via inquiry screens. Entries can be made directly into the GL or they can be made from other Financial Suite applications and posted in detail or summary into the GL.
The Accounts Payable (AP) module allows companies to efficiently manage liabilities for purchased or received goods and services. This module accumulates, stores, and organizes vendor information and documents to automate the payment process. Transactions can be entered quickly and accurately with automatic population of default vendor information and accounts, automated calculation of taxes, flexible payment schedules, cash discounts, and more. Comprehensive reports and inquiry screens provide a complete overview of current AP state and analysis of historical vendor performance.
The Accounts Receivable (AR) module allows companies to manage receivables and automate the tasks of invoicing customers and collecting payments. There are several time-saving features such as defaulting of customer information on entry, automatic tax computation, commission calculation, discounts, and due dates calculation. Report and inquiry screens allow you to monitor customer balances, credit limits, pending documents, check aging buckets, and view other customer-related information.
Fixed Assets Management*
The Fixed Assets Management (FA) module provides complete visibility into your assets and depreciation calculations. You can add fixed assets directly from AP purchases, import them from a file, or add them individually. Select from a huge number of pre-defined depreciation schedules or create custom schedules for accurate accounting and reporting. Utilize special books to track tax and reporting scenarios separately from your general ledger accounts.
The Cash Management (CA) module provides functionality required for managing day to day operations related to cash transactions, cash balances, funds transfer, and bank account reconciliation. The Cash Management module is integrated with the General Ledger, Accounts Payable, and Accounts Receivable modules to centralize all cash management functions such as bank reconciliation, daily cash balances, and cash management reporting.
Cash Basis Reporting*
Cash Basis accounting recognizes revenue in the period in which the cash was received and recognizes expenses in the period in which cash was disbursed.
Accrual Basis accounting recognizes revenue in the period in which it was earned and recognizes expenses in the period in which they were incurred.
Imperium Cash Basis Reporting for Acumatica provides that flexibility. Maintain an Accrual Ledger and a Cash Ledger to easily run Income Statements & Balance Sheet reports on either basis.
The (EP) module allows companies to automate the process of entering timesheets, submitted expense claims, and assigning work. The EP module works with Accounts Payable for expense payments to employees and with Accounts Receivable for time and expense billing to clients. Centralized task management allows everybody in your organization to create, assign, and manage tasks within the guidelines of your business policies.
Inter-Company Accounting automates financial reporting, payments, cash management, and inter-company transfers across multiple related companies. The features are integrated with other Acumatica modules so you can manage inter-company payments in AP, centralize invoicing in AR, create inter-company journal transactions in the GL, manage inter-company goods transfers in inventory management, setup company-specific cash accounts in cash management, and more.
The Currency Management (CM) module provides functionality to support multiple currencies so you can do business internationally and manage international subsidiaries. The CM module maintains a list of currencies, tracks exchange rate fluctuations, and performs periodical revaluations for currency denominated accounts and documents in foreign currencies with automatic calculation of gains and losses. Flexible translation options allow you to configure reporting in a foreign currency if needed and automatically performs currency translations.
* Please note that modules marked with * are sold separately.
IBS can help you select and deploy the modules that are necessary for your business, without overwhelming your team with unnecessary features. As your business grows and becomes more complex, we can add modules and support to deliver the business insights you need to improve overall efficiency and maximize profits. We can also develop custom dashboards and workflows to help you optimize your business.