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Acumatica Construction Edition

Capture Everything – Start to Finish.

Acumatica Construction Edition opens your firm to a whole new world of performance and productivity. Increase your margins and tighten project control from estimating through closeout. Get real-time visibility and better business insights. Improve overall business efficiency and returns.

For you if…

You're a developer

You're a developer / owner / operator (with Imperium)

Key Modules of Acumatica Construction Edition

General contractors, commercial real estate developers, owner/operators and subcontractors are on the road every day–keeping their projects and businesses on schedule and on budget. It’s the key to making money on commercial construction projects. Acumatica Construction Edition keeps your team on the same page, relying on a core system that has the latest project reports, contracts, budgets, plans, specifications, change orders, invoices, purchase orders and job costs. The platform includes the Acumatica Financial Management Suite, which includes a core set of financial modules used by almost every business.

For owner/operators, the construction management system is fully integrated with Imperium, our property management suite.

The financial management suite is a secure, SaaS solution with reporting, dashboards, and data analytics available on phones, tablets, and PCs—anywhere, at any time.

Financial Management Modules

Click the module you want to see to open the description.
You can also get the datasheet for each module.

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General Ledger

The hub of Acumatica’s finance system, the General Ledger (GL) module is the central repository for collecting and analyzing your financial information. Dozens of pre-designed reports can be tailored for departmental or individual use through filtering and sorting options at runtime. GL data can also be presented in dashboards or viewed online via inquiry screens. Entries can be made directly into the GL or they can be made from other Financial Suite applications and posted in detail or summary into the GL.

View Datasheet

Accounts Payable

The Accounts Payable (AP) module allows companies to efficiently manage liabilities for purchased or received goods and services. This module accumulates, stores, and organizes vendor information and documents to automate the payment process. Transactions can be entered quickly and accurately with automatic population of default vendor information and accounts, automated calculation of taxes, flexible payment schedules, cash discounts, and more. Comprehensive reports and inquiry screens provide a complete overview of current AP state and analysis of historical vendor performance.

Accounts Receivable

The Accounts Receivable (AR) module allows companies to manage receivables and automate the tasks of invoicing customers and collecting payments. There are several time-saving features such as defaulting of customer information on entry, automatic tax computation, commission calculation, discounts, and due dates calculation. Report and inquiry screens allow you to monitor customer balances, credit limits, pending documents, check aging buckets, and view other customer-related information.

Fixed Assets Management*

The Fixed Assets Management (FA) module provides complete visibility into your assets and depreciation calculations. You can add fixed assets directly from AP purchases, import them from a file, or add them individually. Select from a huge number of pre-defined depreciation schedules or create custom schedules for accurate accounting and reporting. Utilize special books to track tax and reporting scenarios separately from your general ledger accounts.

Cash Management

The Cash Management (CA) module provides functionality required for managing day to day operations related to cash transactions, cash balances, funds transfer, and bank account reconciliation. The Cash Management module is integrated with the General Ledger, Accounts Payable, and Accounts Receivable modules to centralize all cash management functions such as bank reconciliation, daily cash balances, and cash management reporting.

Cash Basis Reporting*

Cash Basis accounting recognizes revenue in the period in which the cash was received and recognizes expenses in the period in which cash was disbursed.

Accrual Basis accounting recognizes revenue in the period in which it was earned and recognizes expenses in the period in which they were incurred.

Imperium Cash Basis Reporting for Acumatica provides that flexibility. Maintain an Accrual Ledger and a Cash Ledger to easily run Income Statements & Balance Sheet reports on either basis.

Employee Portal

The (EP) module allows companies to automate the process of entering timesheets, submitted expense claims, and assigning work. The EP module works with Accounts Payable for expense payments to employees and with Accounts Receivable for time and expense billing to clients. Centralized task management allows everybody in your organization to create, assign, and manage tasks within the guidelines of your business policies.

Inter-Company Accounting

Inter-Company Accounting automates financial reporting, payments, cash management, and inter-company transfers across multiple related companies. The features are integrated with other Acumatica modules so you can manage inter-company payments in AP, centralize invoicing in AR, create inter-company journal transactions in the GL, manage inter-company goods transfers in inventory management, setup company-specific cash accounts in cash management, and more.

Currency Management

The Currency Management (CM) module provides functionality to support multiple currencies so you can do business internationally and manage international subsidiaries. The CM module maintains a list of currencies, tracks exchange rate fluctuations, and performs periodical revaluations for currency denominated accounts and documents in foreign currencies with automatic calculation of gains and losses. Flexible translation options allow you to configure reporting in a foreign currency if needed and automatically performs currency translations.

* Please note that modules marked with * are sold separately.

The financial management features shown above are the core Acumatica ERP System, which is also part of Imperium for owner/operators and property managers.

IBS can help you select and deploy the modules that are necessary for your business, without overwhelming your team with unnecessary features. As your business grows and becomes more complex, we can add modules and support to deliver the business insights you need to improve overall efficiency and maximize profits. We can also develop custom dashboards and workflows to help you optimize your business.

For developers who also own/operate their own and/or other properties, the Project Management features on the right are also included in the Acumatica Construction Edition. Imperium integrates seamlessly with either Acumatica version, depending on your needs.

Project Management Features

Click the feature you want to see to open the description.
Some also include screenshots.

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Project Dashboard

A complete view of the construction project details that provides updates to the management team with any changes from the customer or the field. (Click on image to see a larger version in a new tab.)

Workflows

Use the standard workflow or create custom workflows for large projects, including estimating, scheduling, and approvals with electronic signatures.

Budgets

Budgets directly link to contracts, accounting, and the project plan for managing hard and soft costs, change orders, profits, overheads, and fees in real time.

Contracts

Links between contract details and sub-jobs in the project plan include all addenda and change orders.

Subcontracts

Subcontractors stay current on project needs from bidding through payment, including flexible retainage options.

Project Billing

Confirm details and automatically generate pro forma, progress, and time and material invoices from one screen, including quick billing. (Click the image below to see a larger pro forma invoice example.

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Retainage

For both accounts receivable and payable, manage initial retainage and any changes to streamline invoicing and payments. Retainage tracking is supported for progress billing and time and material billing of projects. Plus, project cost commitments are calculated with respect to retainage in purchase orders. (Click the image below for a larger retainage example.)

Change Management

Control changes of the project budgeted and committed values and control the profitability of every change initiated by a customer. The change order is a document for profitability analysis and an audit trail of changes to the project revenue budget, commitments, and budgeted costs.

Construction Mobile App

Quickly check key reports on phones and tablets and give staff and subcontractors the tools to enter job and equipment time cards. Access the complete system over any device, and search for all project details from one global search box. (Click the image below to see a larger mobile app example.)

Commitments

Subcontracts and purchase orders are immediately updated from accounts payable, including comparing budgets with actual and standard costs based on sub jobs and industry standard cost codes.

Job Costing

Enhanced costing tracks codes, types, and sub-jobs to keep project management and accounting in sync on actual and standard costs.

Compliance

Manage lien waivers and releases, insurance, certificates, and status updates, providing expiration and other alerts to staff and suppliers. (Click the image below to see a larger compliance example.)

Joint Checks

Purchase requisitions, contracts and inventory control integrate with subcontracts to simplify project and joint check management.

Payroll

Support multiple unions, locals, classes, benefit packages, and complex wages, as well as certified wages and executive compensation.